Payroll Generation - Semi-Monthly

Welcome to the Payroll Generation - Semi-Monthly section under the Payroll Information of the Payroll & HR Module. This module is designed to streamline the payroll process by automating the computation of employee compensation based on attendance records, statutory contributions, loans, income types, and holiday pay rules. With robust features to calculate, generate, review, and approve semi-monthly payroll data, it ensures accuracy, compliance, and efficiency for payroll administrators.

Key Purposes

Generate Employee Payroll: Calculates basic pay, gross compensation, tax, allowance, and net pay for each employee based on semi-monthly cutoff periods.
Consolidate Government Contributions: Integrates SSS, PhilHealth, and HDMF (Pag-IBIG) contributions with employer and employee shares, including EC and Provident Fund (PF) values.
Apply Loan Deductions: Deducts loan balances such as SSS Salary, SSS Calamity, HDMF loans, company loans, and other government-related deductions.
Include Adjustments: Applies additional earnings or deductions, whether taxable or non-taxable, to account for corrections or special cases.
Categorize Income: Segregates income into taxable and non-taxable categories to support accurate payroll and tax reporting.
Factor in Attendance: Includes lates, undertimes, absences, leaves with pay, overtime, and night differential based on employee attendance and approved entries.
Compute Holiday Pay: Calculates pay and additional compensation for Rest Days, Special Non-Working Days, Regular Holidays, and Double Holidays, including overlapping days.
Support Batch Processing: Enables batch approval, payroll generation, and entry cancellation for efficient payroll finalization across multiple employees.

Payroll Generation - Semi-Monthly Module User-Manual

This section provides details, and set-by-step instructions to access, view, and update the Payroll Generation - Semi-Monthly entries stored in the system.

Index Page

To access the Payroll Generation - Semi-Monthly. Go to Payroll, select Payroll & HR, select Payroll Information, select Payroll Generation, then select Semi-Monthly.

a. Adjust the paging, ordering, and sorting of the Payroll Generation - Semi-Monthly Page here.
b. Select the respective button to Generate Payroll entries, or process entries for Approval.
c. Search for specific entry details using the search bar.
d. View or Cancel an entry by selecting the folder button.

Generate Payroll

Select the Generate Payroll Import button.
Input the necessary details regarding the payroll entries you would like to generate.
All fields that has an asterisk (*) are required to have an input.
Select the Generate button.

Show Entry

Select the folder button to view an entry.
Here you can view more specific details on the entry that you selected.

Submit Entry

Select the Batch Approvals button to submit an entry.
Select the For Submission tab.
Select the entry that you want to submit.
Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button.

Check Entry

Select the Batch Approvals button to check an entry.
Select the For Checking tab.
Select the entry that you want to be checked.
Select the Check button to check the entry. In cases where you want to return a entry, select the entry you want to return, then select the Return button.

Approve Entry

Select the Batch Approvals button to approve a entry.
Select the For Approval tab.
Select the entry that you want to approve.
Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button.

Explore Citicon Payroll and Accounting System: Payroll & HR - Payroll Generation - Regular (Weekly)