13th Month Pay - Regular (Weekly)
Welcome to the 13th Month Pay – Weekly – Regular section under the Payroll Information module in Payroll & HR. This feature streamlines weekly payroll processing for regular employees by managing employee details, generating payroll entries, and supporting payroll-related actions such as exporting, approving, or canceling entries. It ensures efficient, accurate, and compliant payroll generation for weekly operations.
Key Purposes
- Manage Employee Payroll Records: Displays employee information including number, name, plant, pay period, and year.
- Generate Weekly Payroll Entries: Automates the creation of payroll computations for regular weekly-paid employees.
- Track Payroll Status: Monitors the current status of each payroll entry (e.g., generated, approved, canceled).
- Enable Batch Processing: Supports batch approvals and generation of weekly payroll entries.
- Export Payroll Data: Allows bulk export and individual entry export in PDF format for documentation or audit purposes.
- Allow Entry Management: Provides tools to cancel or regenerate specific payroll entries as needed.
13th Month Pay - Weekly (Regular) Module User-Manual
This section provides details, and set-by-step instructions to access, view, and update the 13th Month Pay - Weekly (Regular) entries stored in the system.
Index Page
To access the 13th Month Pay - Weekly (Regular). Go to Payroll, select Payroll & HR, select Payroll Information, select 13th Month Pay, select Weekly, then select Regular.
a. Adjust the paging, ordering, and sorting of the 13th Month Pay - Weekly (Regular) Page here.
b. Select the respective button to Export entries, Generate entreies, or process entries for Approval.
c. Search for specific entry details using the search bar.
d. Select the respective button to either View or Export an entry.
Export Entries
- Select the Export button.
- Input the necessary details regarding the entries you would like to export (type, group, duration, etc.)
All fields that has an asterisk (*) are required to have an input.
- Select the Export PDF button.
Generate Payroll
- Select the Generate Payroll Import button.
- Input the necessary details regarding the payroll entries you would like to generate.
All fields that has an asterisk (*) are required to have an input.
- Select the Generate button.
Show Entry
- Select the folder button to view an entry.
Here you can view more specific details on the entry that you selected.
Submit Entry
- Select the Batch Approvals button to submit an entry.
- Select the For Submission tab.
- Select the entry that you want to submit.
- Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button.
To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Submit, or Cancel the entry.
Check Entry
- Select the Batch Approvals button to check an entry.
- Select the For Checking tab.
- Select the entry that you want to be checked.
- Select the Check button to check the entry. In cases where you want to return a entry, select the entry you want to return, then select the Return button.
To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Submit, or Cancel the entry.
Approve Entry
- Select the Batch Approvals button to approve a entry.
- Select the For Approval tab.
- Select the entry that you want to approve.
- Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button.
To view the details of an individual entry, select the folder button and from here, you may either Return, Approve, or Cancel the entry.
