Others - Loans

Welcome to Citicon Payroll and Accounting Systems Configuration for Loans under the Others submodule of the Payroll & HR Module. This section manages employee loan records, supporting both one-time and recurring entries for accurate payroll deductions and tracking.

Key Purposes

Record One-Time Loans: Capture complete loan details such as principal, interest, term, and total due amount for non-repeating deductions.
Manage Recurring Loans: Set up loans with recurring terms to automate regular payroll deductions until the loan is fully paid.
Ensure Accurate Payroll Integration: Link loan data directly to payroll computations for seamless deduction handling and compliance.
Track Loan Information per Employee: Maintain loan history by employee for transparency, financial monitoring, and reporting.
Support Multiple Loan Types: Configure varying loan types, whether taxable or non-taxable, with custom rates and terms.

Loans Module User-Manual

This section provides details, and set-by-step instructions to access, view, and update the Loans entries stored in the system.

Index Page

To access the Loans. Go to Payroll, select Payroll & HR, select Others, then select Loans.

a. Adjust the paging, ordering, and sorting of the Loans Page here.
b. Select the respective button to either Import new entries, Export the current entries, Add new entries, or process Approvals.
c. Search for specific entry details using the search bar.
d. View or Edit data by selecting the folder button.

Import Entries

Select the Import button to import new entries.
Select the Choose File button.
Select the Download Template button to view the required format for imported entries, including the number of columns, and mandatory fields to be filled.
From your local storage, select the file you want to import, then select the Open button.
Select the Import button.

Add Entry

Select the Add button to add a new entry.
Select if the entry is One Time or a Recurring type.
Input the necessary details for your new entry.
All fields that has an asterisk (*) are required to be filled up.
Select the Save button to save your new entry.

Show Entry

Select the folder button to view an entry.
Here you can view more specific details on the entry that you selected.

Update Entry

Select the folder button of the entry which you want to edit.
Select the Edit button to update the details of the entry.
Select a detail section which you want to edit, and enter the necessary changes.
All fields with an asterisk (*) are required to be filled up.
Select the Save button to save the changes you have made.

Submit Entry

Select the Batch Approvals button to submit an entry.
Select the For Submission tab.
Select the entry that you want to submit.
Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button. To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Submit, or Cancel the entry.

Approve Entry

Select the Batch Approvals button to approve a entry.
Select the For Approval tab.
Select the entry that you want to approve.
Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button. To view the details of an individual entry, select the folder button and from here, you may either Return, Approve, or Cancel the entry.

Explore Citicon Payroll and Accounting System: Payroll & HR - Others - Add-ons