Sales, Billings, & Collections - Sales Invoices

Welcome to Citicon Payroll and Accounting Systems - Sales Invoices module. This module is designed to facilitate the accurate generation, tracking, and management of sales invoices, ensuring proper financial documentation for all transactions.

Key Purposes

Streamlined Invoice Generation: Create sales invoices efficiently, ensuring all necessary financial details, including client information, total amounts, and document references, are accurately captured.
Comprehensive Invoice Record-Keeping: Maintain a centralized and detailed record of all sales invoices, allowing for easy retrieval, status monitoring, and auditing.
Financial Tracking and Reconciliation: Provide clear visibility into invoiced amounts and enable reconciliation with payments received, aiding in effective accounts receivable management.
Efficient Approval Workflow: Implement a structured process for viewing and batch approving sales invoices, ensuring proper authorization before issuance and reducing processing time.
Audit Trail and Accountability: Track who prepared each invoice and its approval level, providing a clear audit trail for all sales transactions.

Sales Invoices Module User-Manual

This section provides details, and set-by-step instructions to view, and access the Sales Invoices module.

Index Page

To access the Sales Invoices. Go to Accounting, select Sales, Billings, & Collections, then select Sales Invoices.

a. Adjust the paging, ordering, and sorting of the entries here.
b. Select the respective button to either Add or Approve entries.
c. Search for specific entry details using the search bar.
d. View, Edit, Delete, or Export an entry by selecting this button.

Add Entry

Select the Add button to add a new entry.
Select the entry you want to add (list from Approved Billing Entries), then select the CREATE SI button.
Input the necessary details for your new entry.
All fields that has an asterisk (*) are required to be filled up.
Select the Save button to save your new entry.

Show Entry

Select the folder button to view an entry.
Here you can view more specific details on the entry that you selected.
Select this button to Export the entry in PDF.

Update Entry

Select the folder button of the entry which you want to edit.
Only entries that haven't been submitted yet can be edited.
Select the Edit button to update the details of the entry.
Select a detail section which you want to edit, and enter the necessary changes.
All fields with an asterisk (*) are required to be filled up.
Select the Save button to save the changes you have made.

Submit Entry

Select the Batch Approvals button to submit an entry.
Select the For Submission tab.
Select the entry that you want to submit.
Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button. To view the details of an individual entry, select the folder button and from here, you may either Edit, Submit, or Cancel the entry.

Check Entry

Select the Batch Approvals button to check an entry.
Select the For Checking tab.
Select the entry that you want to be checked.
Select the Check button to check the entry. In cases where you want to return a entry, select the entry you want to return, then select the Return button. To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Check, or Cancel the entry.

Approve Entry

Select the Batch Approvals button to approve a entry.
Select the For Approval tab.
Select the entry that you want to approve.
Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button. To view the details of an individual entry, select the folder button and from here, you may either Return, Approve, or Cancel the entry.

Explore Citicon Payroll and Accounting System: Accounting - Collections