Vouchers - Other Vouchers

Welcome to Citicon Payroll and Accounting Systems - Vouchers (Other Vouchers) module. This module is designed to meticulously process and manage various types of non-purchase invoice related payments, ensuring comprehensive financial control and accurate disbursement tracking for miscellaneous expenses.

Key Purposes

Versatile Payment Documentation: Facilitate the creation of accurate payment vouchers for diverse expenses not tied to purchase invoices, capturing essential details such as recipient, branch, document reference, and payment specifics.
Financial Control and Accountability: Provide a clear record of all non-purchase disbursements, including payment mode, bank details, and check numbers, ensuring transparency and accountability in financial operations.
Streamlined Approval Workflow: Implement a structured process for tracking the status and approval level of each other payment voucher, ensuring proper authorization before payment release.
Comprehensive Expense Management: Centralize various expense payment information, aiding in timely and accurate disbursements for miscellaneous operational costs.
Data Management and Export: Allow for the addition, viewing, export, and batch approval of entries, enhancing administrative efficiency and supporting comprehensive financial reporting for all types of payments.

Vouchers (Other Vouchers) Module User-Manual

This section provides details, and set-by-step instructions to view, and access the Vouchers (Other Vouchers) module.

Index Page

To access the Vouchers (Other Vouchers). Go to Accounting, select Purchases, Vouchers & Inventories, then Vounchers, then select Other Vouchers.

a. Adjust the paging, ordering, and sorting of the entries here.
b. Select the respective button to either Add or Approve entries.
c. Search for specific entry details using the search bar.
d. Select this button to either View, Export, or Edit entries.

Add Entry

Select the Add button to add a new entry.
Input the necessary details for your new entry.
All fields that has an asterisk (*) are required to be filled up.
Select the Save button to save your new entry.

Show Entry

Select the folder button to view an entry.
Here you can view more specific details on the entry that you selected.
Select this button to Export the entry in PDF.

Update Entry

Select the folder button of the entry which you want to edit.
Only entries that haven't been submitted may be updated/edited.
Select the Edit button to update the details of the entry.
Select a detail section which you want to edit, and enter the necessary changes.
All fields with an asterisk (*) are required to be filled up.
Select the Save button to save the changes you have made.

Submit Entry

Select the Batch Approvals button to submit an entry.
Select the For Submission tab.
Select the entry that you want to submit.
Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button. To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Submit, or Cancel the entry.

Check Entry

Select the Batch Approvals button to check an entry.
Select the For Checking tab.
Select the entry that you want to be checked.
Select the Check button to check the entry. In cases where you want to return a entry, select the entry you want to return, then select the Return button. To view the details of an individual entry, select the folder button and from here, you may either Return, Check, or Cancel the entry.

Approve Entry

Select the Batch Approvals button to approve a entry.
Select the For Approval tab.
Select the entry that you want to approve.
Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button. To view the details of an individual entry, select the folder button and from here, you may either Return, Approve, or Cancel the entry.

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