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Purchase Orders - Bulks

Welcome to Citicon Payroll and Accounting Systems - Purchase Orders (Bulks) module. This module is specifically designed to manage the procurement of bulk materials, ensuring accurate ordering, tracking of large volumes, and efficient vendor management.

Key Purposes

  1. Maximized Cost Efficiency: Leverages volume discounts, significantly reduces per-unit costs, minimizes transaction overhead, and lowers delivery expenses through consolidated purchasing.
  2. Enhanced Supply Chain Reliability: Ensures a consistent and predictable supply of essential materials, effectively mitigating stockout risks and supporting uninterrupted operations.
  3. Strengthened Supplier Relationships & Negotiation Power: Cultivates robust partnerships with suppliers due to large order volumes, leading to improved bargaining leverage and more favorable terms.
  4. Streamlined Operational Workflow: Reduces the administrative burden by decreasing the frequency of purchase orders, thereby saving time and improving overall procurement efficiency.
  5. Improved Strategic Planning: Enables better long-term budget forecasting and allows for more effective optimization and planning of storage space.

Purchase Orders (Bulk) Module User-Manual

This section provides details, and set-by-step instructions to view, and access the Purchase Orders (Bulk) module.

Index Page

To access the Purchase Orders (Bulk). Go to Accounting, select Purchases, Vouchers & Inventories, select Purchase Orders , then select Bulk. Purchase Orders (Bulk) Index1

a. Adjust the paging, ordering, and sorting of the entries here.
b. Select the respective button to either Add or Approve entries.
c. Search for specific entry details using the search bar.
d. Select this button to View entries.
e. Select this button to Duplicate entries.
Purchase Orders (Bulk) Index2

Add Entry

  1. Select the Add button to add a new entry.
    Purchase Orders (Bulk) Add1
  2. Input the necessary details for your new entry.
    All fields that has an asterisk (*) are required to be filled up. Purchase Orders (Bulk) Add2
  3. Select the Save button to save your new entry. Purchase Orders (Bulk) Add3

Duplicate Entry

  1. Select this button to duplicate a transaction.
    Purchase Orders (Bulk) Dupe1
  2. Input the necessary details for your duplicated transaction.
    All fields that has an asterisk (*) are required to be filled up. Purchase Orders (Bulk) Dupe2
  3. Select the Save button to save your new transaction. Purchase Orders (Bulk) Dupe3

Show Entry

  1. Select the folder button to view an entry.
    Purchase Orders (Bulk) Show1 Here you can view more specific details on the entry that you selected.
    Purchase Orders (Bulk) Show2 Select this button to Export the entry in PDF.
    Purchase Orders (Bulk) Show3

Submit Entry

  1. Select the Batch Approvals button to submit an entry. Purchase Orders (Bulk) Submit1
  2. Select the For Submission tab. Purchase Orders (Bulk) Submit2
  3. Select the entry that you want to submit. Purchase Orders (Bulk) Submit3
  4. Select the Submit button to submit the entry. In cases where you want to delete a entry, select the entry you want to delete, then select the Delete button. Purchase Orders (Bulk) Submit4 To view the details of an individual entry, select the folder button and from here, you may either Edit, Delete, Submit, or Cancel the entry. Purchase Orders (Bulk) Submit5

Check Entry

  1. Select the Batch Approvals button to check an entry. Purchase Orders (Bulk) Check1
  2. Select the For Checking tab. Purchase Orders (Bulk) Check2
  3. Select the entry that you want to be checked. Purchase Orders (Bulk) Check3
  4. Select the Check button to check the entry. In cases where you want to return a entry, select the entry you want to return, then select the Return button. Purchase Orders (Bulk) Check4 To view the details of an individual entry, select the folder button and from here, you may either Return, Check, or Cancel the entry. Purchase Orders (Bulk) Check5

Approve Entry

  1. Select the Batch Approvals button to approve a entry. Purchase Orders (Bulk) Approve1
  2. Select the For Approval tab. Purchase Orders (Bulk) Approve2
  3. Select the entry that you want to approve. Purchase Orders (Bulk) Approve3
  4. Select the Approve button to approve the entry. In cases where you want to return a entry to submission section, select the entry you want to return, then select the Return button. Purchase Orders (Bulk) Approve4 To view the details of an individual entry, select the folder button and from here, you may either Return, Approve, or Cancel the entry. Purchase Orders (Bulk) Approve5

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